Planning meeting notes for 2008-07-10

Attendees:

  • Igal Koshevoy
  • Ian Dees
  • Ed Borasky
  • Chris Dawson (via IM)

Notes:

  • Contact ASAP
    • Competitors [Igal] sent
      • Django and Python groups
      • PDXPHP
    • CubeSpace [Igal] sent
      • Confirm time
      • Determine price
      • Determine total capacity with/without seats
    • OTBC [Igal]
      • Can they handle money for us?
    • Sponsors
    • Presenters
  • Next meeting
    • Market Street Pub
    • Sunday, July 13th, 6pm?
    • Tuesday, July 15th, 6pm [definite! Ian, Ed, Igal]
  • Food
    • Pizzas, last time:
      • Got 40 pizzas from Hot Lips: 15 cheese, 15 veggie nirvana, 5 peperoni, 2 olive, 2 pepper
      • Cost $728 with 20% discount
    • 3 people per pie
    • 150 people?
    • 2 drink tickets per person, everything else costs money
    • Western Culinary Institute
  • Contact about presentations and sponsorship
  • Schedule:
    • Wednesday, July 23, 2008 [tentative]
    • 6pm? “happy hour” begin eating and shuttling
    • 7pm? start
      • about
      • intros for sponsors
      • intros for free orgs
      • presentations part I
    • 745?
      • intermission?
    • 755?
      • presentation part II
    • 8:30? showdown
    • 9? done
  • Site
    • Register pdxfoscon.org [Igal]
    • Setup wiki [Igal]
      • register attendees
      • about
      • where/when
      • directions, map, bus route, etc
      • topics list
      • call for presenters: desire and expectations
      • call for sponsors: what, how much, etc
      • organizers page where task to cross off and track
      • contact us or addresses
    • Setup mailing lists and mail aliases [Igal]
      • sponsors@
      • presenters@
      • help@
      • staff@ has been setup, but Google Apps won't let me alias lists, so I'd have to resubscribe each person to each list, which would be lame since it's the same people on each. So is having one address enough?
  • Design
    • Write site content
    • Ask Reid & PixelMatrix for help with logo, layout, info architecture, etc.
    • Tart up site
    • Create fliers for walls at OSCON
    • Create business card handouts
  • Publicity
    • Identify blogs and mailing list to announce on (provide URL), e.g., ruby-talk, rails-talk, RubyInside, RidingOnRails, etc
    • Identify calendars to post on, e.g., Upcoming, Calagator, etc?
    • Find out what O'Reilly resources we should announce on, e.g., wiki, announcement lists?
  • Event process
    • We want at least two MCs to keep things rolling, and have them talk over to provide cover for the setup time between speakers
    • We want everyone to have a clear time slot and cut folks off if they go over
    • We want to practice the annoying things like hooking up computers in advance
  • Transport
    • We could rent a ZipCar to ferry people from convention center over
    • Provide walking instructions
    • Provide #6 bus route instructions
  • “Cooking competition” as main event
    • Create executable test script or human readable requirements document
    • Create a simple cookbook with tags that must pass an external test using framework like Rails, Django, Symfony/CakePHP?
  • Theme
    • Cooking with Ruby: Real-world recipes for fun, productive development!
    • Frying pan as time's-up gong
    • Chef hats to identify shuttle
    • Chuck Wagon or Chow Wagon for ZipCar shuttle
    • “Bowling with Lizards” –M. Edward Borasky's suggestion for next year's theme
  • Prizes
    • Come up with gifts for: e.g., Powells gift certificate, Stumptown coffee samples, Lucky Lab tees/gifts, etc for:
      • Speakers
      • Winner of competition
      • Runners up of competition
      • Random door-prize?